SaaS Project Management Guide For Businesses
Any project manager hopes their company succeeds, but they won't be able to do so without technology that performs to its full potential. And that's where you need to know more about SaaS project management tools. Traditional project management solutions will become obsolete as a result of such major shifts in how organizations are constituted and work is completed. The widespread usage of on-demand or software-as-a-service (SaaS) technologies will hasten this transformation.
This post will help you understand what SaaS project management is, what benefits SaaS holds for your organization, and what things to consider when buying SaaS PM tools.
What Is SaaS Project Management?
The on-demand delivery of project management software in a highly efficient cloud computing space is known as SaaS project management.
Bug monitoring and ticketing, report sharing & collaboration system, systems integration, chat room, and virtual conference rooms, expense, and budget tracking, online timesheets, schedule development, analysis tools and custom reporting, custom layouts, contact management software, billing, web online billing functionality, resource management, and more are all included in SaaS Project Management applications.
In short, SaaS project management software is the tool to handle everything related to projects online but in a much more efficient way than any traditional project management tool.
How SaaS Project Management Is Different From Traditional Project Management?
When compared to a traditional approach, which prioritizes upfront planning and criteria such as expense, scope, and time, SaaS prioritizes teaming, customer collaboration, and adaptability. With each major update of a software development project, it is an iterative method that focuses more on integrating client feedback and continual releases.
Benefits of SaaS Project Management Tools
Easy Access
With the advantage to get an internet connection almost anywhere these days, it makes perfect sense why a project management software available on the internet would be a huge benefit to your crew, particularly when those teammates could be actually sitting next to you in the office or swaying in a rocking chair somewhere in the farmhouse in a beautiful campsite. In short, SaaS project management tools help a lot in running remote team meetings and make things like integrating different apps, collaboration, and scheduling far easier than traditional PM.
Cost-Effective
Pursuing the SaaS Project Management path means that your company will save money on the Project Management software it uses. Office licenses for Microsoft Project are quite expensive. In addition, if you need collaboration and file sharing, you'll need the SharePoint software, which will add to your company's main administrative costs. On the contrary, the numerous accessible options for project management software (web-based) are far more cost-effective as you can choose a subscription instead of paying an upfront cost. A SAAS website template is a great way to get started with your own SAAS business which includes a variety of features and options.
SaaS PM Is Scalable, Flexible, & Versatile
When a management software is so efficient and simple to use that it can be accessed with just Internet access and a web browser, you get things done faster. Every member of your team has access to it using their own account.
Projects can be accomplished more efficiently, as well as faster. Individual employees will be able to obtain information when they are not in the office. When your entire team is allowed to work flexibly, they will be happier as well.
Enterprise-Level Security
There is no such thing as "too secure" when it comes to sensitive data related to your organization, clients, and employees, and today's cloud-based software solutions certainly offer. Built-in data recovery, ultra-secure servers, and impenetrable data centers ensure that you're always protected in the best possible way. When looking to enhance your data security further, exploring Azumo's AI chatbot software development services can provide additional layers of protection by implementing AI-driven security measures and monitoring to safeguard sensitive information effectively.
5 Things To Consider When Choosing A SaaS Project Management Software
If you see a SaaS project management software saying “a perfect fit for all” then it's a scam. Because when it comes to enterprises and organizations there is no such “one size fits all” solution. Each and every workspace has its own set of challenges, learning culture, and goals. Also, you need to know what your employees need from a project management tool. Try using feedback tools like Qualtrics or its alternatives tools for the same. Apart from that there are some mandatory factors you must consider while choosing a SaaS project management software. Here they are;
Think of Your Business Needs
Before you start looking at what's available, figure out what you really want to solve for, what are your pain points.
By comparing each tool to your list after you've made this list, you'll be able to tell which one is a good fit and which one isn't. Choose two or three tools to research further.
Size of Team
Another factor to think about is the group of individuals who will use the SaaS project management program. Small teams benefit from simple PM systems, whereas enterprises and large businesses require complex solutions such as ERPs.
Features of SaaS Project Management Software
Listing all the features you need in a project management software and then comparing the list with different SaaS PM tools is the best approach to finding the right fit for your business.
Time Sheets & Integrations
Choose project management software that includes timesheets to help you keep track of tasks. It can give you early alerts about delays and allow you to double-check the accuracy of work estimations. Completing timesheets should be simple and straightforward for team members.
The software may need to integrate with your company's existing communication, accounting, and reporting systems. Make sure you get a tool that works with all of your existing systems.
Expense Evaluation
When assessing PM solutions, multiple pricing-related considerations must be examined, such as monthly vs. weekly or annual payment, adaptation and installation expenses, and timeframe required to execute the solution. Integrating new software will take a lot of effort and money in the short run. Finding the definitive solution for business project management workflow, on the other hand, makes tasks considerably easier, which means the software may pay for itself over time.
3 Best SaaS Project Management Solutions
Trello
Trello's easy UI and generous free tier make it the perfect option for small organizations to start with basic project management. It is based on the kanban card-based approach to management.
Cards can feature images and attachments, hyperlinks, customized dropdowns, deadlines, time frames, and much more.
Boards, lists, and cards
Scheduled commands
Custom field actions
The easy organization with labeling, tags, and comments.
Progress meter checklist.
Advanced automation
Advanced administration permissions
Google Apps Sign-on
Detailed and quick Front/back card overviews
Another alternative to Trello would be using Asana which works in a similar model, but a like for like comparison between the two would be debatable, you can read the Trello vs Asana comparison and get a better understanding
Basecamp
The software touts its capacity to replace a variety of other monthly services, including Slack and Dropbox. Scheduling and calendars are provided, as well as real-time chatting, direct messaging, data storage, and more.
An uncluttered UI and sophisticated search capabilities make it simple to find the job, document, or message you're looking for. With email connectivity and the option to share specific assignments and messages with persons outside the organization, working with customers is a breeze.
To-do lists
Check-in questions
Client access
Hill charts
Message boards
Task scheduling
Document sharing
Group chat, direct messages
Reports
Daily activity digest
Link Google Docs and collaborate
simple Drag-and-drop upload
Each item has a complete version history
You can reorganize and color code files to keep things organized.
Wrike
Wrike is suitable for organizations of more than 20 people, has enterprise-grade security, and can be readily expanded to meet changing business requirements. Gantt charts, bespoke dashboards, task auto-assignment, and other features help teams get more work done in less time. Salesforce, JIRA, Slack, Microsoft Office 365, and Google are just a few of the prominent platforms and technologies that can be smoothly linked with Wrike.
Task scheduling and prioritization
Custom workflows
Context-based conversations
Seamless communication
Easy time tracking
Real-time data using and reporting
Resource management
Customizable workflows
Dependency visualization
Dynamic request forms
Bottom Line
According to Monday.com, another amazing SaaS tool, right now only 1 out of 4 organizations are using SaaS project management tools and the rest are working traditions excel, Office, paper, and patchwork material. This means almost 54% of the organizations are lacking behind in tracking their real-time progress and their problem-solving strategies. We hope you do not become a part of this 54%. That’s why we created this complete SaaS project management guide for you to better understand the importance of SaaS technology and why you need one.
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Trevor’s career began as a freelance learning applications developer and designer. After finding success in software he moved into SaaS consulting, and started the SaaS growth agency, Inturact. Over the last 10+ years Inturact has helped many SaaS companies find scalability and get acquired. Inturact is also an investment vehicle for Inturact Capital - a private equity fund that acquires, grows and exits SaaS companies.
